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Key Responsibilities:

The TB/HIV Grant Operations Supervisor, based in Kimbe, West New Britain Province, will oversee the effective implementation of TB and HIV-related grant activities, ensuring compliance with donor regulations and alignment with program goals, timelines, and budgets. This role involves managing day-to-day operations, supporting Provincial Health Authorities (PHAs), sub-recipients, and the National Department of Health (NDOH) in planning, coordinating, and executing grant activities based on the work plan. The Supervisor will work closely with field staff, sub-recipients, and key stakeholders to enhance the quality and impact of the TB/HIV program while ensuring timely and compliant implementation under the supervision of the Grant Operations Manager

Roles & Responsibilities

Grant Implementation and Oversight:

• Supervise and provide technical support to the implementation of TB/HIV program activities as outlined in the grant agreement.
• Ensure that grant activities are carried out in accordance with donor guidelines, national TB/HIV strategies, and provincial health policies.
• Oversee the timely and accurate execution of work plans, ensuring milestones and deliverables are achieved within the set timelines.
• Ensure grant activities involving PHA and Sub Recipients are coordinated such as the PHA/SR Joint Supervisory Visits, CCM Oversight, Auditor LFA, GF Country team visits etc.

Operational Management:

• Coordinate all operational activities related to TB/HIV programs within the province, including logistics, procurement, and resource management.
• Ensure smooth management of program resources, including human resources, equipment, and supplies.
• Monitor program outputs and progress to ensure that interventions are implemented effectively and that high-quality standards are maintained.

Monitoring and Evaluation:

• Lead monitoring and evaluation (M&E) efforts for the TB/HIV program, ensuring that project activities are tracked and outcomes are reported accurately.
• Work with the M&E team to assess program performance, identify areas for improvement, and implement corrective actions when necessary.
• Ensure data collection and reporting adhere to donor requirements and government standards.

Budget and Financial Oversight:

• Assist in managing and tracking the program budget to ensure that financial resources are used appropriately and efficiently.
• Ensure timely submission of financial reports, and support budget revisions and adjustments as needed.
• Monitor expenditures to prevent overspending and ensure compliance with grant terms.

Staff and Partner Coordination:

• Supervise, mentor, and support field staff and program teams to enhance their performance and professional development.
• Coordinate with local government health officials, NGOs, and other partners involved in the implementation of the TB/HIV program.
• Ensure effective communication between the provincial office, field teams, and relevant stakeholders.

Capacity Building and Training:

• Provide training and capacity-building opportunities for staff, partners, and stakeholders on TB/HIV best practices, grant compliance, and operational procedures.
• Facilitate workshops and knowledge-sharing sessions to enhance the skills and competencies of program staff.

Compliance and Reporting:

• Ensure compliance with all applicable laws, regulations, and donor guidelines.
• Prepare and submit regular progress reports, both narrative and financial, to the donor and other relevant stakeholders.
• Represent the TB/HIV program at provincial-level meetings and conferences, advocating for program goals and objectives.

Risk Management:

• Identify potential risks to program implementation and work proactively to mitigate these risks.
• Ensure that proper systems are in place to address any operational or compliance-related challenges.

Sub-Recipient Management

• Monitor respective Sub Recipients operations Also track and monitor detailed implementation plans, budgets, expenditures and ensure SR’s compliance to the grant agreement
• Ensure that Sub Recipients are performing and grant activities are implemented on time. This includes the following;
• Ensure that Sub Recipients are meeting programmatic targets
• Ensure that Sub Recipients budget utilization rate is on track
• Ensure that Sub Recipients are submitting financial and narrative reports on time
• Review Sub Recipients forecasted budgets and prepare CERTS for SR’s Quarterly Disbursement Requests
• Conduct Operations & Finance review for assigned Sub Recipients

Educational Qualification/Skills, Knowledge & Experience

• 3-5 years professional experience in social development programs and at least 2+ years in project management or grants management
• Ability to build and maintain strong professional relationships within a multi-stakeholder environment
• Excellent written and spoken English and Tok Pisin communication skills are highly desired
• Demonstrated experience in working with partners to implement complex programs
• Bachelor/Diploma in Allied Medical Health related courses;
• Health Management; Social Science
• Project management
• Has a high level of competency in using computers particularly MS Office
• Excellent, Oral, written and interpersonal communication skills
• Excellent leadership skills
• Team Player

Working Environment / Conditions

• Position is based in the province with 20% Travel to areas of program implementation in the province.

A competitive salary, benefits, and career development opportunity will be offered commensurate with relevant experience, knowledge, and qualifications.

Interested applicants should submit the following documents all in one PDF file by; 6 January, 2025, 12:00 AM GMT

• Expression of interest
• Detailed CV
• Valid Police & Medical Clearance Certificate

World Vision is committed to the principles of workplace diversity. Qualified women and people with disabilities are encouraged to apply.

World Vision is committed to the protection of children. We do not employ staff whose background is not aligned with our child protection practices. Hence employment is conditional upon successful completion of all applicable background checks, including criminal record checks, where possible.

We appreciate the time it takes to prepare your application. Please note that only short-listed candidates suitable for interviews will be contacted. If you do not hear from World Vision within two (2) weeks of the closing date, please consider your application unsuccessful.

Applicant Types Accepted:

Locals only