THE PAPUA NEW GUINEA UNIVERSITY OF TECHNOLOGY

Applications are invited from suitably qualified candidates for the following position within the University.

Purchasing Officer - (TS0-203)

Reporting to the Stores & Transport Manager, the Purchasing Officer is responsible for sourcing and procuring goods and services required by the University at the best value, ensuring quality and timely delivery. This role involves negotiating contracts, maintaining supplier relationships, and ensuring compliance with procurement policies.

Primary Responsibilities:

• Collaborate with Senior Stores Officer and/or the Stores & Transport Manager for Planning and Implementation of Stores Administrative Functions,
• Liaise with Stores Officer to coordinate the issuance of cleaning and associated items to other departments,
• Coordinate stores inventory management in accordance with Stock Inventory Management Control Plan,
• Obtain quotations from three 3 Reputable Suppliers; check and evaluate the Quality, Quantity and Cost. And seek approval from the management for the refurbishment of order,
• Ensure Department Stationery, Equipment, Parts, Fuels, Lubricants, and Office Furniture requisitions are checked, verified and approved for immediate attention, and dispatched at earliest possible,
• Replenish order requisitions and monitor Stores Stationery and related Stock Inventory ensuring they are well coordinated and Managed in an Accountable and Transparent Manner, In accordance to University Stores Administration Rules and Regulations,
• Coordinate with Stores Officers to have physical check of stock inventory and provide low stock reports for refurbishment of order,
• Make sure incoming goods are physically checked and confirmed against the Purchase Orders and Suppliers Invoices, and ensure NO defective or short supply,
• Coordinate and supervise subordinates at the Stores Office ensuring support staff with day to day operations of Stores are performing their respective tasks assigned in accordance with University’s employment rules,
• Ensure goods are received in full before updated in the stock inventory Management system,
• Ensure Monthly stock takes and reports are well coordinated and done professionally in full and submitted to the Stores & Transport Manager,
• Liaise with Stores Supervisor to organise and coordinate Monthly Stock takes and provide reports to Stores and Transport Manager.

Qualification & Experience

The successful candidate should have the following attributes:

• Must possess a degree in Business Management, Procurement, Supply Chain Management, Accounting or Human Resources.
• 3 or more years’ of experience in procurement, purchasing or a similar role.
• Strong negotiation and communication skills.
• Excellent organizational and time-management abilities.
• Proficiency in procurement software and Microsoft Office Suite.
• Attention to detail and accuracy in documentation.
• Analytical skills and the ability to interpret data for decision-making.
• Knowledge of procurement laws, regulations, and best practices.

SALARY:

Administrative Officer I/II K31,288 – K43,695 per annum

(Level of appointment depends upon qualification and experience)

Application Procedure:

Detailed application with updated curriculum vitae including certified copies of qualifications, names and addresses preferably email addresses and phone numbers of three (3) current referees including one from past/present employer, should be sent to:

The Executive Director - Human Resources

PNG University of Technology

Private Mail Bag

LAE, 411

Morobe Province

Applicants are encouraged to email all applications in one pdf file to recruitment@pnguot.ac.pg with an indication of their earliest availability to take up the appointment.

PLEASE NOTE:

• Deadline for all applications is on Friday 31st January 2025 at 4:06pm
• ONLY SHORTLISTED APPLICATIONS WILL BE CONTACTED.