Comrade Trustee Services Limited

Properties Admin Officer

Comrade Trustee Services Limited (CTSL), as Trustee for the Defence Force Retirement Benefit Fund (DFRBF), is seeking to hire an experienced, highly motivated individual with proven track record in performance to join the team of professionals in CTSL as Properties Admin Officer.

Responsibilities Summary

The Properties Admin Officer will provide administrative support to the Team Leader – Properties, ensuring the effective management of the Fund’s property investments and the leasing of all property assets. This role involves coordinating property operations, maintaining documentation, and supporting property management functions to ensure exceptional performance of property investments.

Duties and Responsibilities

Reporting to the Team Leader - Properties, the role of the Properties Admin Officer is to:

• Maintain complete documentation of all property-related income and expenditure, providing records to the Investments Division weekly.
• Establish and maintain a register of all CTSL property assets, ensuring reconciliation with Finance records.
• Develop and implement a marketing plan to meet performance expectations of the Fund’s property assets.
• Monitor property leases and make recommendations to Management to minimize vacancies and achieve budget goals.
• Monitor and enforce service contracts with suppliers, ensuring adherence to service level agreements.
• Prepare and enforce terms of investment property lease agreements to protect organizational and tenant interests.
• Develop and maintain tenancy schedules, providing input into weekly cash flow projections.
• Establish and maintain professional relationships with key stakeholders to facilitate business development.
• Provide monthly reports.
• Work closely with Property management to monitor risks and implement mitigation strategies.

Qualification and Experience

The ideal candidate must at a minimum satisfy the following criteria:

• Degree in Business, Management, or Office Administration.
• Minimum of 3 years of relevant work experience.
• Proficiency in computer literacy, particularly MS Excel.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Good organizational and planning skills.
• Ability to multitask and handle changing priorities.
• Excellent interpersonal skills and an outgoing, energetic character.
• Attention to detail and accuracy in administrative tasks.
• Ability to work independently and collaboratively in a team environment.
• Customer service orientation and responsiveness to stakeholder needs.
• Commitment to professionalism, integrity, and confidentiality.

Email : jobs@ctsl.com.pg

Mail: General Manager Corporate Services, Comrade Trustee Services Limited, PO Box 497, Port Moresby or

Hand Deliver to: Ground Floor, Comrade Haus, Off Frangipani Street, Hohola, NCD (next to PNG Electoral Commission Office).

Expressions of Interest Will Close at COB, Friday, 29^th November 2024.