Port Moresby | Officer - Receptionist

The ideal candidate must have:

• Minimum Grade 12 and above
• Formal training in Secretary/Administration plus 3-5 years minimum experience in office duties
• A minimum of 3 years’ field experience in a professional setting
• Strong written and spoken Tok pisin and English
• Ability to communicate effectively across all levels
• High level of computer literacy in MS Office applications and the ability to use integrated management systems, Word processing, PowerPoint presentations and Spread sheet applications
• Demonstrated customer orientated approach by managing, monitoring & reporting
• The ability to work with minimum supervision and under pressure
• Strong team player

Key Responsibilities:

• Managing the Front-End counter providing high level of customer service to employees, visitors and clients
• Manage all internal and external telephone calls on multi-line phone systems
• Handling queries and complaints via phone, email and general correspondence
• Coordinating internal and external events as directed
• Manage appointment bookings and meeting preparations including follow up with invitations and attendance records
• Managing office inventory such as stationery, equipment and furniture
• Assist to organise and monitor travel, accommodation and related amendments for personnel and stakeholders
• Ensure document control & management process systems are applied to all incoming correspondence
• Maintaining safety and hygiene standards of the reception area
• Maintain a high level of health, safety and environment awareness and comply with NPL Occupational Health & Safety Policy and all health rules and procedures

Application closes on the 30th of June 2024.