EMPLOYEE TERMS OF REFERENCE

POSITION TITLE: People & Culture Officer

AREA: Operations

LOCATION: Port Moresby

TYPE / DURATION: 12-month fixed term contract

REMUNERATION: Competitive remuneration

REPORTING TO: People & Culture Coordinator

ABOUT KTF:

KTF is an Australian international aid and development organisation working in Papua New Guinea (PNG).

We work with people and communities to improve the lives and futures of Papua New Guineans. We do this by: assisting remote and rural communities with access to elementary and primary education; improving access to quality and accessible healthcare; improving equality and safety for women and girls; and by fostering the next generation of leaders.

KTF is a member of the Australian Council for International Development and is accredited with the Department of Foreign Affairs and Trade’s Australian Not-for-Profit Cooperation Program.

ABOUT THE ROLE:

KTF is seeking a highly motivated and skilled candidate for a newly created position to assist with KTF’s growth and expansion in Papua New Guinea. Reporting to the People & Culture (P&C) Coordinator who is based in Australia, this role will support the people function in the areas of recruitment, pre-boarding and onboarding, training, employee engagement, and HR administration and data management. The role will suit a qualified HR generalist with good knowledge of PNG workplace legislation, an eye for detail, and the enthusiasm to ensure an inclusive work environment for all KTF employees across PNG.

YOUR RESPONSIBILITIES:

• Support the recruitment of PNG-based employees, including liaison with hiring managers in PNG and Australia, candidate liaison, interview scheduling, interview panel support, and conducting reference checks;
• Assist with the onboarding and induction processes, including monitoring the return of documents and compliance actions, and the delivery of induction training for PNG employees;
• Respond to PNG employees’ leave queries, including ensuring leave is approved in line with KTF policies, and recording leave correctly;
• Support PNG employee engagement related activities, including the Employee of the Month Program and Learning and Development activities;
• Provide administrative support to the P&C Coordinator during performance management, employment contract, and probation processes;
• Assist with the collection of HR data for reporting purposes;
• Contribute to the development and improvement of P&C procedures, templates and systems;
• Support other P&C initiatives and activities as required;
• Support KTF project tasks if required;
• Deliver the above in close collaboration with the P&C Coordinator.

YOUR SKILLS & ATTRIBUTES:

To perform well in this role, you will need:

• 3 years’ experience in a generalist HR role, preferably in a non-profit organisation;
• A tertiary qualification in HR;
• Good knowledge of PNG workplace legislation;
• Strong capability with the use of technology (HRIS, GSuite, Dropbox, Excel, Word, Powerpoint);
• Demonstrated experience of working in a fast-paced work environment managing conflicting deadlines;
• Ability to work both individually as well as part of a team;
• Excellent communication skills – verbal and written;
• Can-do attitude, initiative, and great problem-solving skills;
• Ability to travel to remote and rural areas of Papua New Guinea;
• Demonstrated ability to maintain a high level of confidentiality at work.

This position will require travel within PNG at times.

The role is open to applicants based in Port Moresby who will work from our Port Moresby office. The position does not include housing or other benefits. We will prioritize Papua New Guineans for this position.

IMPORTANT INFORMATION

KTF is strongly committed to its duty of care for children as reflected in our Child Protection Policy and Child Protection Code of Conduct which promote the protection and safety of children. KTF’s policy and code establish internal measures to prevent and respond to child abuse and exploitation in its programs and operations across PNG. All appointments are subject to appropriate background checks and screening and the successful candidate will be required to get a Working With Children check and/or a Police Certificate.

KTF aims to integrate disability inclusion into all aspects of its programs as we strive to reach those marginalised by location, health, ability and gender.

KTF has a zero-tolerance stance toward sexual exploitation and abuse of all forms. KTF’s policies cover this as well as the team’s shared responsibility on behaviour; reporting mechanisms and victim safety. KTF seeks to make the workplace free from all forms of harassment and discrimination. KTF is an Equal Opportunity Employer.

KTF adheres to its organisational Codes of Conduct and organisational Values as well as the ACFID Code of Conduct and the PSEAH Policy as outlined by DFAT.

We promote diversity and equality in all our practices.

KTF strongly encourages all staff get vaccinated against COVID-19. This is not only for the protection of you, but also for the protection of our staff and the communities in which we work in. Following Australian Government regulations, it is likely that any staff who are required to travel to PNG will need to be vaccinated in order to depart and return to Australia.

HOW TO APPLY

Click this link to apply. Applications must include a cover letter addressing the selection criteria and a resume. If you have any questions, please email: admin@kokodatrackfoundation.org using the subject line: People & Culture Officer. Please note that applications received via this email will not be considered.

Applications close 6^th December 2024

Applications will be reviewed as they are received.