Summary


The parts ordering administrator is responsible for managing and processing branch stock and emergency orders of parts and accessories from various suppliers both locally and overseas. This role involves ordering, tracking, and ensuring the availability of necessary parts and accessories orders at branch level to support the company’s parts operations.

Duties & Responsibilities:

- Place orders for parts and accessories with approved vendors.
- Track and manage orders to ensure timely shipping.
- Liaise with suppliers and potential suppliers to maintain an optimal supply rate.
- Review and monitor standard inventory ordering procedures recommending improvements.
- Review and monitor the supply chain lead times.
- Maintain accurate records of branch parts and accessory orders and deliveries.
- Maintain and update orders on the company DMS.
- Maintain and update inventory database.
- Develop and maintain relationships with suppliers and vendors.
- Assist in negotiating pricing and terms with suppliers to optimize business process.
- Ensure compliance with company policies and procedures related to inventory ordering.
- Cross train parts personnel to ensure the inventory ordering function can be adequately preformed when
the Parts Ordering Administrator is not available.


Key Skills & Technical Competencies:

- Relevant inventory ordering experience and knowledge of freight and shipping.
- Superior attention to detail and accuracy.
- Excellent communication and negotiation skills.
- Ability to work under pressure in a deadline driven environment.
- Ability to work effectively as part of a team but also able to work independently with minimal supervision
when needed.
- Strong analytical and organisational skills.
- Good problem-solving skills and the ability to handle multiple tasks simultaneously.
- Good written and oral communication skills.
- Proficient in the Microsoft Office suite.
- Detail orientated, good planning and follow up skills.
- A good understanding of automotive parts and experience with using manufacturers online vendor
ordering portals.
- Experience with an industry recognised automotive DMS preferably Titan.
- Basic to intermediate computer literacy and the ability to learn unfamiliar systems quickly.


Minimum Experience & Qualifications:

- High school diploma or equivalent, additional education or certification in procurement or a related field
would be beneficial.
- Minimum five (5) years relevant experience in the procurement management or similar role
preferably transport, automotive or similar industry.
- Experience with Automotive ERP systems or equivalent.
- Proficient in inventory management, inventory procurement software.
- Proficient in Microsoft Office suite with at least intermediate level for excel.
- Mechanically minded with a good automotive parts knowledge.

To Apply:

Submit your resume and a cover letter detailing your relevant experience to recruitment@wrcpng.com

by COB Friday 31 January, 2025. We look forward to hearing from you.