Grants Officer(Requisition - 2024201557)

About FHI 360

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges.

We are currently recruiting for 2x Grants Officer:

Job Summary:

Under the supervision of the Finance Manager, the Grants Officer will be responsible for the overall subawards management process for FHI360 PNG including but not limited to pre-award assessments, budget development, financial report review, monitoring and close-out of all subgrants in strict adherence to relevant donor and FHI360’s financial and Grants policies and procedures.

Key Job Responsibilities:

• Support Finance Manager and program team with developing grant packages for new sub-grants and modifications
• Conduct pre-award assessment for all potential sub-grantees
• Maintain electronic and hard files for all sub-grants as per FHI 360 practice.
• Conduct kick-off meeting and provide orientation/training to Implementing Agencies (IAs) finance staff on financial reporting, compliance and fund management
• Conduct monitoring field visits and completing the Financial and Administrative Review checklist and follows up on audit issues identified in Subaward Financial Report (SFR) review
• Ensure timely submission of all sub-grants’ narrative and financial reports in accordance with FHI360 requirements and procedures
• Work with program to ensure FHI360 subaward tool kit is used as a monitoring tool. or
• Review all SFRs received from IAs and ensure accuracy, appropriate cost reimbursement then prepare the disbursement payment vouchers accordingly
• Assist IAs in ensuring proper tracking of financial expenditure
• Develop an IAs management tracking system/report, prepare, and maintain accurate database
• Provide appropriate capacity building support (Organizational development, financial and fund management) to relevant staff i.e. via on-job-training, calls, meetings or training workshops
• Prepare/update pipeline report of IAs budget and expenditure monthly/or as required.
• Prepare and maintain financial document/filing system following donor and CO internal policy.
• Prepare/update office Inventory list purchase under all awards and prepare annual inventory list for HQ.
• Provide back up support to finance team as required
• Perform other relevant duties as assigned by Associate Director of Operations and Country Representative.

Requirements:

• Bachelor’s degree in accounting or finance or related field and have at least 2 years’ experience in a similar position.
• Ability to understand, interpret, apply and make sound, independent judgement within established regulations and procedures
• Experience in developing staff technical capacities
• Proven ability to train and monitor partner implementing agencies
• Proficiency using Microsoft Office suite in general and Word and Excel in particular
• Fluency in English and Tok Pisin (writing, reading, and speaking)

Competencies:

• Preferably Membership of CPAPNG
• Experience of working on projects funded by major international donors like USAID in a medium to big INGOs.
• With minimal supervision, manage high volume workflow.
• Service minded well organized, strong negotiation and interpersonal skills.
• Ability to handle multiple tasks and demanding schedules to deliver high quality results on time.
• Knowledge of general financial practices and organizational skills, administrative and planning skills.
• Knowledge of procurement, inventory, and asset management systems.
• Report to supervisor on variances and status on regular basis.
• Resourceful in gathering and providing information.

Travel:

15%-25%

Location of Employment:

Country Office - Port Moresby

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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