With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

PURPOSE OF THE POSITION:

The Grants Finance Manager reports to the Chief of Party and plays a critical role in managing grants, ensuring compliance, and meeting fiduciary requirements. The Grants Finance Manager oversees financial management systems, builds partner financial capacity, and monitors projects at national and sub-national levels. Responsibilities include aligning grant deliverables, preparing budgets, managing audits, and ensuring internal controls and compliance processes are met. This role supports TB and HIV projects, particularly the Global Fund, Stop TB, and NCD TB, in coordination with the Finance Director and relevant teams. The Grants Finance Manager leads the finance team, oversees daily operations, and participates in donor engagement, reporting, and partner accounting reviews to ensure effective financial management across all assigned projects.

MAJOR RESPONSIBILITIES

Strategic Financial planning and management

• Provide overall finance management leadership in the implementation of the Global Fund.
• Provide strong leadership at the provincial level where the grant is being implemented in monitoring and management in line with WVI and GF policies and frameworks, working collaboratively with provincial grant staff
• Provide technical assistance as required for sub recipients as well as WV project implementation so as to ensure compliance with policies, standards and benchmarks determined through Donor guidelines or policy
• Provide timely Budget/expenditure management information appropriate for informed decision making required to assure effective resource management
• Manage the cash flow, bank reconciliation, fund forecasting and PUDR submission processes for the PR implementation unit and technical support to sub recipients to do so on behalf of the grant to ensure the minimization of currency losses.
• Participate in financial capacity assessment of the potential partners for sub grantees as well collaborate selection process; assist the partners' project planning and budgeting; engage in the development of agreements with the partners; and consolidate partners' budget to WV project budget.
• Assist in the budget preparation process for funding request proposal stage, grant making and negotiation processes;
• Liaise with all SR's on financial matters
• Oversee preparation and revision of grant budgets in full compliance with the donor’s budget and operations guidelines.
• Ensure the required templates and guidelines for project implementation are reviewed and aligned to system requirements of the donor.
• Review of all budgets for technical partners/ consultants and advise programs team on reasonableness and value for money
• Responsible to develop and finalize grants financial guideline and SOP in coordination with consultant Facilitate start up workshop for new phase of grant.
• Ensure timely reparation of funding request, disbursement requests and monitoring of cashflow and forecasting.
• Prepare forecast and funding request for donor as required.

Promote financial accountability and reporting

• Conduct technical reviews to check for policy and standards compliance for SR transactions as well as WV provincial transactions, particularly high value ones
• Ensure that SR financial information is submitted within agreed time lines for the consolidated PFR process which is timely, accurate and complete
• Assist in the production of the consolidated financial report (PUDR) for grant and ensure that the report is disseminated timely to all the users of financial information
• Conduct appropriate Financial Analysis for SR's monthly and quarterly to ensure compliance conformity to all WV PNG internal and partnership requirements as well as Donor requirements
• Review and analyze partners' financial reports; and assist with necessary amendments on partners' financial reports.
• Ensure that review of variance reports is done before consolidation and sending to donor and SO
• Consolidated and submit to LFA PUDR (semiannually) & EFR (annually)
• Provide response and information requested by LFA & GF
• Ensure CAL charges are aligned to donor approved rates
• Ensure Support Cost is carefully analyzed and recorded accurately to the Grant.
• Promotes value for money on all project transactions.

Risk Management and Controls

• Ensure the effective and efficient operation of basic and sound internal controls across the SR's as well as WV project implementation so as to help ensure that there are no significant audit results for the grant project
• Conduct field visits to SR's and reviews to ensure that resource utilization is in conformity with the organizational and donor policies and regulations
• Perform Risk Assessments and Evaluations as well as develop in collaboration with the Risk Management Team and NO Finance Leadership, appropriate field level risk management plans that will ensure risks are minimized.
• Implement the finance related audit recommendations applicable to the grant and ensure that financial records and backup documentation are ready for internal and external audits and works closely with external auditors to answer any queries.
• Liaise with external and internal auditors for all grant audit preparations and queries
• Assist partners to identify the areas for improvements on internal control systems to carry out the activities as per agreements; and support to develop internal control system/manual as required.
• Lead the teams in clearing audit findings and implement audit recommendations on time

Leadership & Management

• Develop good networks and relationships with internal and external level stakeholders as a key strategic business partners including SR's, donor and LFA.
• Participate in grant management meetings and specific strategic meetings
• Collaborate with P&C in the recruitment of grant Finance staff
• Provide technical guidance to finance officers, accountants at all levels in the implementation of various financial policies to ensure compliance with partnership standards
• Attend daily devotions and support spiritual development of her team.
• Assist partners to identify their financial learning needs referring partner financial capacity assessment results.
• Conduct technical appraisal as well as development plans for the project finance staff in conjunction with the Project director
• Develop annual and monthly work plans for Project Finance Staff and monitor their performance to ensure that targets are being met.
• Assess Capacity gaps and training needs for all Sub Recipient staff and WV project staff
• Provide guidance to field teams and SR's in the development and implementation of all context specific capacity building programs
• Conduct financial training for SR based on approved plans, budgets and needs.
• Conduct the orientation/induction of new staff in the accounting and financial management of the grant
• Support the Programs team in fortnightly / weekly review of budget and detailed implementation plan
• Review variance explanation and advise on prevention of over-expenditure.
• Train programs team on budget review and tracking -province wise/SR wise/ partner wise

Strategic Engagement

• Develop good networks and relationships with other Global Fund (Donor), Local Fund Agent (LFA) and other National Offices implementing GF Projects that result in good stewardship of resources and good value for money.
• In collaboration with the Finance Director work closely with WVA, Banks and local partners to promote effective networks that result is efficiency in project implementation.
• Work closely with donor, WV Support Offices and WV PNG main Finance team throughout the grant implementation period. Participate and lead discussions on financial health of the project in donor reviews/ weekly / monthly calls
• Be updated on donor policies/ guidelines on finance and operational policies and regularly advise project management team to ensure alignment and compliance.
• Provide on the job support to the finance team on donor policies and guidelines

REQUIREMENTS

• Experience in Global Fund financial management (MUST)
• Accountable and high degree of Integrity in the workplace;
• Ability to handle teams with sensitivity and respect for local staff
• Highly analytical and keen to details; Efficient work attitude and quality output;
• Adept in budget and annual financial reporting guidelines of Global Fund
• Understanding and working knowledge in IFRS accounting principle, payroll and taxation;
• CPA qualified - mandatory
• Bachelor’s degree in Accountancy/ Suitable Bachelor’s degree / Post graduate degree in Finance management.
• Knowledge in financial management of other multilateral and government grants

A competitive salary, benefits, and career development opportunity will be offered commensurate with relevant experience, knowledge, and qualifications.

Interested applicants should submit the following documents all in one PDF file before; Monday 27 January, 2025, 11:59 PM (PNG Time)

• Expression of interest
• Detailed CV
• Valid Police & Medical Clearance Certificate

World Vision is committed to the principles of workplace diversity. Qualified women and people with disabilities are encouraged to apply.

World Vision is committed to the protection of children. We do not employ staff whose background is not aligned with our safe guarding practices. Hence employment is conditional upon successful completion of all applicable background checks, including criminal record checks, where possible.

We appreciate the time it takes to prepare your application. Please note that only short-listed candidates suitable for interviews will be contacted. If you do not hear from World Vision within two (2) weeks of the closing date, please consider your application unsuccessful.

Applicant Types Accepted:

Local and International Applicants (IA's) Accepted

Apply now and take the next step in your career with this exciting opportunity!