EXECUTIVE ASSISTANT

Location: Port Moresby, National Capital District, PNG

Duration: 2 years with the possibility of extension

Our Organisation: ADI operates as a private, non-governmental charity, committed to fortifying remote and rural health systems in collaboration with local PNG health workers.

ADI plays a pivotal role in supporting local health authorities to address critical gaps in service delivery, working diligently to foster healthier communities across the nation of Papua

Position Overview: Reporting to the CEO, the Executive Assistant (EA) will support the CEO to fulfil the executive functions of the Office of the CEO.

The EA will also assist the Executive Management Team (EMT) in their daily collaborations with the CEO. This role is a senior role and requires a person with depth of experience in executive assistant roles, with the ability to represent the CEO in PNG as required.

The ideal candidate will be a business-minded strategic planner, with demonstrated commercial and financial acumen, and skill in the management of budgets, business plans and analysing risk.

This role will ensure the principles of GEDSI are applied to daily work as required of all team members of ADI.

Responsibilities:

• Operational support to the CEO
• Represent the CEO to external stakeholders as required.
• Manage the CEO’s diary and travel
• Support the CEO in the development of Marketing and Fundraising activities and materials.
• Maintain Board and Committees calendar and prepare Board agendas and other associated documentation.
• Minute taking of Board and Committee meetings, and meetings of the EMT.
• Provide general secretarial and administrative support to the CEO.
• Preparation of social media postings
• Key liaison with ADI Ambassador
• Ability to prepare reports and documents to a high standard.
• Organisation of the Annual General Meeting
• Management of ADI Quarterly Newsletter
• Undertake research to support the CEO and Grants Manager
• Other duties as required

Essential Criteria:

1. Bachelor’s degree in business management
2. A minimum of 8 years’ experience in a similar level role.
3. Excellent time management, multi-tasking and project management skills.
4. Superior written and verbal communication skills.
5. Demonstrated ability to engage with senior level stakeholders.
6. Advanced MS Office and social media skills

• Advantage: Skill with project management software and/or graphic design programs.

Attributes

• Projects professionalism
• Maintains confidentiality at the highest level
• Values consistent with those of ADI
• Commitment to work and deadlines.
• Would prefer someone with their own vehicle, although not necessary to secure the position.
• Some provincial travel may be required from time to time

Benefits

• As a not-for-profit organisation, employees have this benefit of packaging their salary up to 40% non taxable.
• 4 weeks of Annual leave
• Housing is not a condition of employment

To apply, please send us your cover letter in response to the selection criteria with an updated resume.

Applications close on Monday 14th October 2024.

To Apply

To apply for this job simply click on the blue "Apply" button below. If you prefer to use email instead, please send your CV and other relevant documentation to mackenzie.fono@adi.org.au. Please include the Job ID "#21265" in the email's subject to ensure your application is processed.