With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

The primary role of the Administration and Logistics Coordinator, with the WV PNG TB Program, is to oversee and ensure the effective management of administrative and logistical operations to support all departments and project offices, which aims to provide essential support for program implementation and delivery.

Location:

• Mt. Hagen, Western Highlands Province (X1)
• Kimbe, West New Britain Province (X1)

Roles & Responsibilities

Procurement and Supply chain

• Timely planning and project management for all administrative requirements for PR and provincial level interventions
• Facilitate procurement request for the departments at the National Office.
• Ensure that financial transactions specifically invoices are submitted monthly are within financial and administrative policies and procedures.
• Ensure that all office practices are compliant with administrative & finance policies and procedures.
• Assist in the event management
• Vendor/ stakeholder management and documentation support.
• Participate in contract negotiations as assigned by Administrative Supervisors
• Manage timely payments of multiple technical technical consultants in this project.
• Travel to provinces as needed
• Assist in training new staff on WV Admin processes

Office/admin support

• Ensure security protocols and procedures are followed in the day-to-day operations of National office.
• Manage support services staff and ensure office is properly maintained/cleaned and stock levels (kitchen rations, cleaning detergents, office supplies) are well stocked.
• Explore potential premises for rental (Office lease /international assignees) for rental/lease of property.
• Ensure that Passports and renewals is tracked and action taken on time.
• Ensuring overall up keeping of NO office/premises including reporting of any maintenance issues to the property manager.
• Coordination with P&C and departments for facilitation of visa and work permits for international assignees
• Oversee Administration officer who takes care of Team house arrangements for consultants or incoming IAs -
• Manage team houses including reporting maintenance and repairs to property managers.

Staff support

• Develop and maintain good working relationships with service providers to obtain the best rates.
• Ensure integration of work with other team members in Administration unit.

Educational Qualification/Skills, Knowledge & Experience

• At least 2 years work experience in administrative and logistical roles in the private sector, government or with NGOs.
• Administrative, and some logistical duties.
• Has high level of competency in using computers particularly MS office suite.
• Sound oral, written and interpersonal communication skills
• Team Player
• Strong interpersonal skills & customer service
• Self-Motivated
• Experience with assets (office/equipment) management/safekeeping procedures
• Certificate / Diploma in Business Administration; Certificate / Diploma in Office management

Working Environment / Conditions

• The position requires ability and willingness to travel within PNG up to 20% of the time.

A competitive salary, benefits, and career development opportunity will be offered commensurate with relevant experience, knowledge, and qualifications.

Interested applicants should submit the following documents all in one PDF file by; 6 January, 2025, 12:00 AM GMT

• Expression of interest
• Detailed CV
• Valid Police & Medical Clearance Certificate

World Vision is committed to the principles of workplace diversity. Qualified women and people with disabilities are encouraged to apply.

World Vision is committed to the protection of children. We do not employ staff whose background is not aligned with our child protection practices. Hence employment is conditional upon successful completion of all applicable background checks, including criminal record checks, where possible.

We appreciate the time it takes to prepare your application. Please note that only short-listed candidates suitable for interviews will be contacted. If you do not hear from World Vision within two (2) weeks of the closing date, please consider your application unsuccessful.

Applicant Types Accepted:

Locals only

Note to Applicants:
Applicants are required to clearly specify the location they are applying for in their application. Failure to indicate the preferred location may result in your application not being considered. Ensure that your application aligns with the advertised locations for this position.