WE ARE HIRING!!

ADMINISTRATION CLERK

The Administration Clerk will play an important role in supporting the smooth operation of our organization by efficiently handling a broad range of administrative tasks. This position will be responsible for ensuring that the day-to-day administrative operations run seamlessly, allowing other team members to focus on their core responsibilities. The role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

DUTIES & RESPONSIBILITIES:

• Data entry – accurately input and update data in various spreadsheets and systems, ensuring data integrity and completeness
• Correspondence handling – manage incoming and outgoing correspondence including letters, and packages, and distribute them to the appropriate recipients
• Reception duties – greet visitors, clients, and employees warmly, and direct them to the appropriate departments or individuals. Handle phone calls, screen inquiries, and provide relevant information
• Appointment scheduling – assist in scheduling appointments, meetings, in-house trainings and events, and coordinate with participants (and outside parties) to ensure smooth arrangements
• Office supplies management – monitor and replenish office supplies such as stationery, equipment, and other materials to ensure efficient office operations
• Administrative support – provide general administrative support to different departments, including printing, copying, scanning and other tasks as required including but not limited to:
• Vehicle repairs and maintenance
• Renewal of vehicle safety sticker
• Renewal of vehicle registration number
• Renewal of postal box
• Record keeping – maintain accurate records of administrative activities, expenses, and other relevant data, and prepare periodic reports when necessary, including but not limited to
• Employees fortnightly timesheet
• Taking minutes of the EOM meeting
• Compliance assistance – ensure adherence to company policies and procedures, as well as applicable laws and regulations, and assist in compliance-related tasks such as:
• Renewal of trading licenses
• Renewal of club membership
• Communication liaison – serve as a liaison between different department and teams, facilitating effective communication and cooperation, preparing memos and notices to employees
• Support to HR activities – assists in conducting performance review for employees under probationary including annual / end of year performance review
• Property Handling Support – responsible in developing schedules, assigning and monitoring work related to properties; recommends solution to problems related to properties as they arise; responsible for overseeing the maintenance and upkeep of properties to management satisfaction; schedule and supervise inspections and maintenance programs; Schedule and supervise inspections and maintenance programs; responsible in looking out for tenants for vacated units; Maintains good filing system of all office and property documentations and assists the Admin Manager for property related concerns as the need arises.
• Perform other job-related duties as assigned when necessary.

Interested applicants may send your cv to; adminmanager@madang.able.com.pg